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One blog post closer to clean books.
Each blog post from the Castle team is packed with practical tips, real-world experience, and clear answers to common bookkeeping questions. Whether you're sorting expenses or planning for tax time, you'll find guidance to help you run your business with clarity and confidence.
Terms of Service
Welcome to Castle! These terms of service outline the rules and regulations for the use of our bookkeeping services.
By accessing this website and using our services, you accept these terms and conditions in full. Do not continue to use Castle services if you do not accept all of the terms and conditions stated on this page.
Castle offers professional bookkeeping services including transaction categorization, reconciliations, financial reporting, GST/HST filing, and other related services as agreed upon with the client.
2. Billing and Payments
All services provided by Castle are billed on a recurring basis unless otherwise
agreed upon. Payments are due upon receipt of invoice. We accept payment via credit card, debit card, and electronic funds transfer.
3. Cancellation and Refund Policy
Clients may cancel services at any time by providing 30 days’ notice in writing or via email. Refunds for prepaid services will be prorated based on the remaining unused portion of the services.
4. Privacy Policy
Our privacy policy outlines how we collect, use, and protect your personal information. We do not sell or share your information with third parties without your consent, except as required by law.
5. Liability
Castle will perform all services with reasonable care and skill. However, we do not accept liability for losses resulting from acts of nature, third-party errors, or misuse of financial information or reports by the client.
6. Amendments
Castle reserves the right to amend these terms of service at any time. Amendments will be effective immediately upon posting on this website.
7. Contact Us
If you have any questions about this privacy policy or our privacy practices, please contact us at:
Castle
316 1st Ave NE
Phone: 587-872-0602
Email: info@bookwithcastle.com
One blog post closer to clean books.
Each blog post from the Castle team is packed with practical tips, real-world experience, and clear answers to common bookkeeping questions. Whether you're sorting expenses or planning for tax time, you'll find guidance to help you run your business with clarity and confidence.
Why “Just Categorize It” Is How Messy Books Are Born
Most bookkeeping problems don’t come from fraud, laziness, or people trying to game the system.
They come from this sentence:
“Just put it somewhere for now.”
On the surface, that sounds reasonable. You’re busy. The expense is real. You’ll deal with it later.
But “later” is exactly where accuracy goes to die.
Categorization Is Not the Job
Anyone can slap a transaction into “Meals & Entertainment” or “Office Supplies.”
That’s not bookkeeping. That’s filing.
Real bookkeeping is about intent, context, and consistency.
For example:
- A restaurant charge could be client meals, staff meals, travel meals, or personal
- A vehicle payment could be business use, shareholder loan repayment, or mixed use
- A Home Depot run could be tools, capital assets, repairs, or personal household stuff
Same vendor. Same dollar amount. Very different treatment.
Why This Matters More Than You Think
When expenses are miscategorized or dumped into generic buckets, three things happen:
- GST input tax credits get missed or overstated
- CPAs have to unravel it later, which costs more than doing it right upfront
- Your numbers stop telling the truth
At that point, your financials aren’t decision making tools. They’re historical fiction.
Receipts Aren’t the Bottleneck
Here’s the uncomfortable truth:
Most business owners don’t struggle because they’re missing receipts.
They struggle because no one ever explained why a receipt matters in the first place.
A receipt isn’t proof you spent money.
Your bank statement already does that.
A receipt explains:
- What was purchased
- Who it was for
- Whether GST applies
- Whether it was business, personal, or mixed
Without that context, bookkeeping becomes guesswork.
The Hidden Cost of “We’ll Fix It at Tax Time”
This is one of the most expensive myths in small business.
Tax time fixes are:
- Estimates
- Adjusting entries
- Broad assumptions
They are not precise. And they are never optimized.
Good bookkeeping makes tax filing boring.
Bad bookkeeping makes tax filing expensive.
What Good Looks Like
Good bookkeeping doesn’t mean perfection. It means:
- Transactions categorized consistently
- Grey areas flagged instead of guessed
- Shareholder items tracked instead of buried
- Clean handoff to the CPA without surprises
It’s quieter. Less dramatic. Less stressful.
And that’s the point.
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